Sample Lync Server Archiving Report Available

The Sample Lync Server Archiving Report is an update to the popular Sample OCS Archiving Report, however this report has been completely redesigned based on feedback from the community.  We've expanded the report to include more information from the archiving database and we've changed the layout of the report to make the information easy to consume.

Features

• View detailed information about P2P IM conversations and conferences
• Search for IMs and Conferences by SIP address and date
• Select from multiple Lync Server Archiving databases to search against
• Web-based SSRS reports can be used by anyone with rights and a web browser

The reports have been tested against Lync Server 2010 and Lync Server 2013 using SQL Reporting Services 2012.  You will need to have a functioning SQL Reporting Services server before trying to deploy this report.

Installing the Reports

1. Download the latest version of the Sample Lync Server Archiving Report
2. Extract the zip file
3. Open Report Manager – http(s)://<SRS Server>/Reports
4. Click on New Folder
5. Give the folder a name – i.e. LyncArchivingReport
6. Click OK
7. Click on the folder you just created
8. Click on Upload File
9. Browse to the location where you extracted the LyncArchivingReport zip file and select Search.rdl
10. Click OK to upload the report
11. Repeat Steps 9 and 10 for the rest of the reports
12. (Optional) - To remove the reports from the default view, since you can't directly access them:
1. Go to the properties of the Conference Details Report by clicking on the drop-down and selecting Manage 
2. Click on Hide in tile view
3. Click Apply
4. Go back to the LyncArchivingReport folder and repeat for the Conversation Details Report
13. To configure the report to use your SQL Server(s), you will need to open the Search report in SQL Server Report Builder
1. Click on the drop-down for the Search report and select Edit in Report Builder
2. If this is the first time you've used Report Builder on this computer, select Run when the Do you want to run this application? prompt appears
14. In SQL Server Report Builder, in the Report Data section, expand Parameters and double-click on ServerName
15. In the Report Parameter Properties window, click on Available Values
16. Click on Specify values
17. Click on Add
18. Enter your Lync Server Archiving Server SQL Server information in boxes in the following format:
1. Label: SQL Server Friendly Name
2. Value: <SQL Server FQDN\Instance>:LcsLog
1. i.e. LAB-SQL1:LcsLog
19. Repeat Steps 17 and 18 for all Lync Server archiving databases in your environment
20. (Optional) - If you only have one archiving database, you can set the default value so that you don't need to select the SQL Server every time you use the report
1. Click on Default Values
2. Click on Specify values
3. Click on Add
4. In the drop down, select your SQL Server
5. Click on General
6. Select Hidden under Select parameter visibility
21. Click OK
22. Click Save in the Quick Access Toolbar to save the changes to the reporting server
23. Close SQL Server Report Builder

The reports are now ready to be used.

Using the Reports

Search

Note: You may need to click on the image above in order to read the text.

The Search report is the main report that you will use.  As it's name implies, this is the report that you will use to generate your queries against the archiving database.  The report requires a couple pieces of data, namely the SIP addresses of the user's that you want to search against and the date range of the search.  If you want to search every user or if you only want to search for any communications to/from a single user, use the NULL option.  This essentially means any user.  You can also pick the SQL Server you want to run the query against.

The results are broken up into two sections, Instant Messages and Conferences.  Clicking on the link will drill down into more information for that conversation.

Conversation Details Report

Note: You may need to click on the image above in order to read the text.

Drilling down into an instant message conversation will display something similar to above.  You can see when and who sent the initial message, as well as the client versions of the users, and a transcript of the conversation.

Conference Details Report

Note: You may need to click on the image above in order to read the text.

Drilling down into a conference shows you a lot of information gathered by the Archiving Server role.  You can expand each section to take a look at the data that was captured.

Please leave any questions/comments/feedback in the comments section below.

Click here to download the latest version of the report.

Known Issues

1. Meeting Data Location for Lync Server 2010 conferences is not a valid link